Handling of personal data
Access to the site and/or any requests for information or services from users of the site may require the submission of personal data, and the processing of such data by I.M.A. Industria Macchine Automatiche S.p.A. (hereinafter IMA), as Data Controller, will be conducted in compliance with Legislative Decree 196/2003 of the Personal Data Protection Code (hereinafter the Code). This privacy notice is intended to inform users, before they access the various areas of the site and submit their data, of how IMA handles users’ personal data, and users must review it before submitting their personal data by filling out the fields provided in the various sections of the website.
Purposes of the processing
Depending on the requirements indicated by the user accessing the various areas of the website, the processing of personal data provided directly by the user by filling out online forms may have the following purposes:
to enable registration with the website, which is required in order to access the website itself and to provide and manage the various services offered;
to enable receipt of newsletters with updates, information on new items on the website, news about new products, new services, regulations, activities, and company events.
Personal data will largely be processed using automated means, with methods strictly related to the aforementioned purposes.
Nature of the submission of user’s personal data
Submission of personal data is voluntary, but it is necessary (for data entered in fields marked with an asterisk) in order for IMA to satisfy the user’s needs within the functionalities of the website. Personal data in fields marked with an asterisk that are missing, incomplete, or incorrect make it impossible to execute the request, since this information is necessary for doing so. Optional personal data that are missing, incomplete, or incorrect do not affect enrolment in the Club, but will result in a failure to receive the specially personalized newsletters.
Categories of personal data subject to processing
In addition to the personal data provided directly by users (such as first and last name, e-mail address, etc.), the information systems and software that operate the website indirectly acquire certain personal data during connection to the website whose transmission is implicit in the use of Internet communication protocols. These data may be processed only in order to conduct anonymous statistical surveys.
Parties who may become aware of users’ personal data
Personal data may be made available to IMA employees or collaborators, who, operating under the direct authority of IMA, are appointed as processors or persons in charge of the processing pursuant to sections 29 and 30 of the Code and who will receive adequate operating instructions;
Scope of communicating or circulating users’ personal data
The personal data provided directly by users when filling out on-line forms may be communicated to: IMA authorized technical support centers, suppliers for specific tasks, IMA authorized consultants, and other companies in the IMA Group.
Data Controller and Processors
The Data Controller is IMA, with offices in Via Emilia 428-442, 40064 Ozzano dell’Emilia (Bologna, Italy). The Data Processor is the “pro tem” processor of IMA information systems management, whom you may contact in order to assert your rights.
User’s rights (section 7 of the Code)
The Interested Party has the right to obtain confirmation as to whether or not personal data concerning him/her exist, regardless of their being already recorded, and communication of such data in intelligible form.
A data subject shall have the right to be informed:
of the source of the personal data;
of the purposes and methods of the processing;
of the logic applied to the processing, if the latter is carried out with the help of electronic means;
of the identification data concerning data controller, data processors and the representative designated as per Section 5(2);
of the entities or categories of entity to whom or which the personal data may be communicated and who or which may get to know said data in their capacity as designated representative(s) in the State’s territory, data processor(s) or person(s) in charge of the processing;
A data subject shall have the right to obtain:
updating, rectification or, where interested therein, integration of the data;
erasure, anonymization or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
certification to the effect that the operations as per letters a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.
A data subject shall have the right to object, in whole or in part:
- a) on legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection;
to the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.
The above rights can be exercised directly or by submitting, in writing, a proxy or power of attorney to physical persons or to associations.
Methods for exercising rights as per Section 7 and to obtain the list of Data Processors
The user may, at any time, exercise his/her rights under section 7 of the Code, and also obtain the complete list of Data Processors by sending an e-mail message to the Controller’s address, email@example.com, or by letter sent by ordinary mail to: I.M.A. Industria Macchine Automatiche S.p.A. C/A Dir. Sistemi Informativi, Via Emilia 428-442, 40064 Ozzano dell’Emilia (Bo), Italy.
Methods for modifying user data
At any time, the user may modify the data provided or remove his/her profile by using the function provided on the website for this purpose, or by sending an e-mail message to the Controller’s address, firstname.lastname@example.org, or by letter sent by ordinary mail to: I.M.A. Industria Macchine Automatiche S.p.A. C/A Dir. Sistemi Informativi, Via Emilia 428-442, 40064 Ozzano dell’Emilia (Bo), Italy.
What are cookies?
“Cookies” are small text files which contain information installed and preserved on the user’s navigation device while it navigates on a website. This information, if not removed by the user, along with further information generated during future visits to the same website, make it possible for the user to enjoy a much more efficient and gratifying “user experience” on the website.
Those who wish to navigate on our site in an optimal way obviously need to allow the cookies to be activated. Those who don’t wish to accept cookies will still be able to navigate on the site, but their activities will be limited to viewing only.
Cookies do not in any way damage a navigating device, and they do not conserve information concerning personal identification: all information is encrypted.
Without this type of cookie, the user’s movements within the website are extremely limited, and they will be unable to access reserved areas. This type of cookie does not gather information on users which could be used for marketing or profiling purposes.
They are used for:
- recording data (i.e. information which users use in filling out forms while navigating on different pages during the browser’s navigation session);
- identifying as users those who have logged in to ima-pharma.com;
- guaranteeing that users are connected to the correct section of the website when site updating has taken place.
Cookies for performance analysis
This kind of cookie gathers information on website usage, for example which pages attract the most visitors… data which simply helps optimize the site’s performance and makes it easier to navigate.
These cookies do not gather information which could make it possible to personally identify the user, because all data is aggregated and therefore anonymous.
This kind of cookie makes it possible for the website to record and “remember” user choices (e.g. username, language, country of origin, etc.). The information gathered by these cookies is anonymous and cannot trace user activity on other websites.
Other uses of this type of cookie include:
- remembering the settings a given user has applied to the site, such as layout, font size, preferences, colors etc.;
- remembering user’s choices so that they will not be asked to fill out the same questionnaire more than once;
- remembering whether a certain service has already been offered to a given user, such as the offer of a tutorial on successive site visits;
- supplying information in order to permit the activation of optional services such as for example the offer of a live chat session;
- complying with a user’s request, such as the insertion of a comment.
Third Party Cookies for marketing/retargeting
These cookies are used by IMA Pharma’s partners in order to launch advertising when the user is navigating on other sites. The use of these cookies does not involve any treatment of personal data, but it may allow access to the computer or other devices belonging to the user to gather saved data: these cookies connect to the browser installed on the computer or on other devices used to navigate on our site, and this means tha third parties may use information obtained from cookies saved on the user’s device while they were navigating on our website.
How can I disable cookies?
Most browsers are set to accept cookies automatically, but it is also possible to reset them so they will not accept cookies. We advise against disabling this function, because this could impede access to all the available services by preventing movement from one part of the site to another.
If you do not wish our computer to accept and memorize cookies, it is possible to modify the security settings on your browser (Internet Explorer, Google Chrome, Safari etc.). In any case, bear in mind that parts of the website may only be fully exploited if your browser accepts cookies.
The following are a series of brief instructions on how to modify default settings in the four most frequently used browsers:
Microsoft Internet Explorer
Click on the ‘Tools’ icon in the upper right area of the screen and select ‘Internet Options’. In the pop-up window, select ‘Privacy’. Here you can reset the settings regarding cookies.
Click on the wrench in the upper right-hand corner and then select ‘Settings’. At this point select ‘Under the hood’ and then reset the settings of ‘Privacy’.
From the drop-down menu in the upper left corner of the screen, select ‘Options’. In the pop-up window select ‘Privacy’. Here you can reset the settings regarding cookies.
From the drop-down menu in the upper right corner select ‘Preferences’. Then select ‘Security’, where you can reset the settings regarding cookies.
If you wish to disable analytic cookies or impede Google Analytics from gathering data on your navigation, you can download an additional component for the browser which then deactivates Google Analytics: https://tools.google.com/dlpage/gaoptout.